Entry Profiles Manager

What's in the Entry Profiles Manager

Profile type	What it saves	Where you make one
Export	Which columns an entries export has, their order and their names.	While exporting from the Entries Manager. See Exporting entries with Export Profiles.
Integration	The settings a form uses to send entries to another service, such as Mailchimp, Klaviyo or a webhook, and your Google reCAPTCHA keys.	In the Form Container's Integrations settings. See Form integrations.

Before you start

• Tags and Permissions need the Max plan. On the Scale plan, your one team member is an Admin who can open every profile, so there's nothing to restrict.
• An integration profile a form is using can't be deleted. Remove it from the form first.
• Deleting a profile can't be undone. It doesn't change any entries or lists.

Open the Entry Profiles Manager

Click Manage in the navigation menu, then Entry Profiles, or go straight to the Entry Profiles Manager.

What's on the page

Each profile has an info pane showing its name, its description if it has one, when it was last edited, and when it was created.

• Rename: hover over the name, click the pencil icon, type the new name, and click the blue checkmark.
• Edit: click the profile's edit icon to open it. For an export profile, you can change its columns. See Choose what goes in each column.

Find a profile

• Search: type a word or phrase from the profile's name.
• Tag (Max plan): type a tag to see the profiles that carry it. See Organizing with tags.
• Filters: on the left, filter by Profile Type, Export or Integration. Turn on Show Archived to include archived profiles. Click the x next to a filter to clear it.
• Sort: choose Recently Edited, Newest, Oldest, A–Z or Z–A.

Profile options

Click the dropdown arrow on the right of a profile's info pane.

Option	What it does
Permissions	Chooses which team members can use this profile. See ShortStack for Teams.
Delete	Deletes the profile.

Work with several profiles at once

1. Click a profile to select it. To select several at once, click and drag your cursor across them.
2. Use the options at the top:
   • Tag (Max plan): type tags separated by commas, press Enter/Return, then click Save.
   • Archive: hides the selected profiles. To restore them, turn on Show Archived, select the profiles, and click Restore.
   • Delete: type the confirmation phrase, then click the red Delete button.

If something goes wrong

What you see	What to do
A profile is missing	It may be archived. Turn on Show Archived in the filters. Then clear any search, tag or filter.
A profile isn't offered when you export	Integration profiles can't be used for exports. Filter by Export to see the profiles you can use.
An error stops you deleting an integration profile	A form is using it. In the Campaign Builder, open the Form Container's Integrations settings and uncheck the profile, then delete it here. See Form integrations.
A team member can't use a profile	Give them access with Permissions in the profile's options. See ShortStack for Teams.

FAQs

Does deleting a profile delete any entries?

No. Deleting a profile doesn't change any entries or lists. Only the profile is removed.

Where do I change my Google reCAPTCHA keys?

Filter by Integration, find Google reCAPTCHA Keys, and click its edit icon. See How to create Google reCAPTCHA keys.

How do I make a new export profile?

Export profiles are made while you export entries. See Exporting entries with Export Profiles.

Related resources

• Exporting entries with Export Profiles
• Exporting entry data
• Form integrations
• How to create Google reCAPTCHA keys
• Exports Manager
• How to export entries (video)