Field Library

What you can do in the Field Library

To	Do this
See how many fields of each type you can still create	Open Active Field Limits.
Rename a field, or change how it's labeled in exports and webhooks	Open the field's Details tab.
Set how a field looks and behaves when you add it to a new form	Open its Default Settings tab.
See which campaigns use a field	Open its Campaigns tab.
Find a field	Use Search, Tag, the filters and Sort.
Free up room for a field type	Archive fields you no longer use.

To create a field, add a Field Widget to a form in the Campaign Builder and save the custom field to your Field Library.

Before you start

• Your plan limits how many active fields of each type you can have. Archived fields don't count. Active Field Limits shows where you stand. Reusing a field in several forms saves room.
• Archiving a field can't be undone. Campaigns that already use the field keep collecting it, but you can't choose it for a new Field Widget. Check its Campaigns tab first.
• Tags need the Max plan.

Open the Field Library

Click Manage in the navigation menu, then Field Library, or go straight to the Field Library.

What's on the page

Active Field Limits, at the top, is collapsed. Click it to see how many active fields of each type you have, against your plan's limit for that type.

Each field has an info pane showing:

Detail	What it shows
Field Name	The name you gave the field.
Created	When the field was created.
Field Type	Text, Boolean, List, Date or Number.
Internal Field Name	The name ShortStack uses for the field, such as custom_boolean_3. Use it to match the field in a list import.

Edit a field

Click the icon on the right of a field to open the Field Editor. It has three tabs:

Tab	What you can do
Details	Change the Field Name, add a Description, and set a Custom Label for exports and webhooks. See the Field Type and Internal Field Name. Archive the field.
Default Settings	Set what a new Field Widget starts with when you add this field: options such as Layout, Text, Validation, Content, Error Messages, Instructions and Extra CSS Classes, depending on the field type. Each campaign can change these in its own Field Widget.
Campaigns	Every campaign that uses the field, with its status (Published, Unpublished or Unpublished Changes) and its created and updated dates. Click a campaign's name to open it in the Campaign Builder.

Find a field

• Search: type a word or phrase from the field's name.
• Tag (Max plan): type a tag to see the fields that carry it. See Organizing with tags.
• Filters: on the left, filter by Field Type or Archived Status. Archived fields stay in the Field Library.
• Sort: click the button next to the field count and choose Newest, Oldest, Name (A–Z) or Name (Z–A).

Archive fields

1. Open each field's Campaigns tab to see which forms use it.
2. Click a field to select it. To select several at once, click and drag your cursor across them.
3. Click Archive in the top bar, type the confirmation prompt, and click the red Archive button.

You can also archive one field from its Details tab. To tag selected fields instead, click Tag (Max plan), type tags separated by commas, press Enter/Return, then click Save.

If something goes wrong

What you see	What to do
You can't create another field of one type	You've reached your plan's limit for that type. Reuse an existing field, or archive fields you no longer use. Open Active Field Limits to check.
An archived field isn't offered in a new Field Widget	Archived fields can't be added to new forms. Copy a Field Widget that already uses the field. See Making copies of Field Widgets.
A form didn't change after you edited a field's default settings	Default settings only apply to new Field Widgets. Edit the form's Field Widget in the Campaign Builder.

FAQs

Does archiving a field delete the data it collected?

No. Nothing the field has collected is lost, and campaigns that already use it keep collecting it. You just can't choose it for a new Field Widget.

Can I un-archive a field?

No. Archiving is permanent. To collect the same information in a new form, copy a Field Widget that already uses the field. See Making copies of Field Widgets.

If I change a field's default settings, do my existing forms change?

No. Default settings apply when the field is added in a new Field Widget. To change a form that already uses the field, edit its Field Widget in the Campaign Builder.

Related resources

• Field Widget
• Making copies of Field Widgets
• Entries Manager
• Using the List Importer
• Reusing fields from the Field Library (video)